Organizations have traditionally depended on paper filing systems for document storage and retrieval. However, paper records are extremely difficult to manage because they have to be manually stored and retrieved. Electronic Document Management systems solve storage and retrieval problems inherent in paper filing systems, while reducing business costs and providing instant access to information.
Our goal is always: reduce costs by automating tasks and improving productivity. Whether you require a middle-ware to recognize scanned invoices, an application to help mobilize your salesforce, or an electronic content management system to help maintain your ISO certification, OT Group has the experience and the know-how to make your project a success.
An Electronic Document Management system is a software that allows your business to organize, store and manage every type of document that your company has - all in one easy-to-use solution. By storing a large volume of digital documents in one centralized location, an electronic document management system makes the quick retrieval, management, storage and use of your important documents a seamless experience. It even allows you to integrate those documents into your company’s existing system.
By consolidating core business information onto one cloud-based system, you’ll be able to access information no matter where you’re working.
Once you’ve chosen the right electronic document management software for the unique needs of your business, you’ll be able to significantly enhance your company’s processes. However, many are daunted by the initial transition period.
The transition may seem like hard work, but it’s really not as difficult as it feels. The important thing is to stick to a few best practices:
Interested to learn more about this transition process and the best practices involved? Then why not read our blog, titled ‘3 Simple Steps to Transition From Paper-Based to Electronic Document Management’, for more detailed tips.
Research from IDC found that document challenges account for 21.3 percent of productivity loss, while a report from PricewaterhouseCoopers found that 7.5 per cent of all paper-based documents in a business will be lost or misplaced.
It’s clear that paper-based document management will result in wasted time, efficiency losses and unneeded costs.
With an Electronic Document Management system (EDMs) your business will have a better and more efficient way of storing documents and automate tasks. This will reduce business costs, improve productivity and give you instant access to information when needed.
Not only that, but Electronic Document Management systems will bring your organization significant process automation benefits. An EDMs will help you to automate processes such as accounts payable, capital expenditure and operational expenses, HR onboarding and much more. These improve the operational efficiencies of your business and empower you to become more profitable.
Chances are your data is scattered across your network in various file locations, outlook folders and databases - not to mention those paper files in filing cabinets and the piles of paper on your desk.
OT Group can help you effectively capture, process, secure, access and integrate your data into one seamless system that makes use of electronic records and digital workflows.
Through our Digital Document Management solution, we will help your business improve business efficiencies and productivity, while reducing the costs and time associated with burdensome administrative tasks and paper-intensive processes.
Technology has changed rapidly in the past 30 years, but OT Group’s ability to help customers use it effectively hasn't. Our experience with thousands of different companies and our 360-degree view of technology gives us the unique ability to optimize your existing assets and implement a state-of-the-art IT solution that will transform your company’s processes.