Innovative Office Technology That Can Transform Your Workplace

Posted on July 11, 2023

Topics: Office Technology

Innovative Office Technology That Can Transform Your Workplace

Innovative office technology is rapidly transforming the modern workplace, enhancing productivity, communication, and collaboration. 

From VoIP phone systems, process automation, cybersecurity and technologies that support remote work, there are a wide range of office technologies that are redefining how businesses operate and interact with their employees and customers. 

In this blog, we explore some of the most innovative office technology solutions that can transform your Ontario-based workplace, help you save money, improve your team’s productivity and revolutionize how your employees work. 

1 - VoIP

In recent years, Voice Over Internet Protocol (VoIP) technology has emerged as a powerful solution for businesses looking to replace their outdated, or expensive, analogue phone system. These phone systems allow businesses to make phone calls over the internet, rather than relying on traditional analogue phone lines. 

VoIP phone systems provide a range of benefits for the modern business, including cost savings, improved team efficiencies, enhanced features, the ability to support a remote team and the flexibility to scale up or down seamlessly as required. 

2 - Colour Printing Solutions

Printing is a critical function for most businesses, but it can also be a major expense. That’s because, since they have no way of monitoring colour ink usage, most colour printing service plans are charging organizations the same amount of money for one dot of colour on a printed page as it costs to print a page that is entirely in colour.

Some IT companies have moved on this from. For example, here at OT Group our Colour-Coded Pricing Plan for printing services uses innovative colour tracking technology to ensure our clients only pay for the colour toner that they actually use. 

3 - Contactless Office Tech’

Following the aftermath of the COVID-19 pandemic, the modern office will be characterized by contactless technology. This means office technologies such as contactless printing, copying and scanning, remote collaboration tools, and voice-enabled office spaces will become increasingly popular. 

4 - Business Process Automation

Business process automation (BPA) is becoming increasingly popular among businesses of all sizes, as it can help streamline workflows and reduce business costs. By automating manual and tedious back-office processes, businesses can access benefits such as:

  • Reduced costs
  • Improved accuracy and efficiency
  • Increased speed and productivity
  • Better use of time to focus on core competencies
  • Automation of compliance and regulation processes
  • Improved customer service and enhance customer experience
  • Greater quality decision making
  • Gaining a competitive edge over competitors 

5 - Technology That Supports Remote Work

With many organizations now having a significant portion of staff working remotely, many small and medium-sized businesses are starting to strategically plan how their workforces will operate in the future. 

Office technologies such as computers and laptops, reliable internet access, cloud-based systems, VPNs, collaboration software, VoIP phone systems, home printers and scanners, as well as print control and release software will all be critical to supporting a remote or hybrid workplace

6 - A Focus on Strengthening Cybersecurity

Small and medium-sized businesses are particularly vulnerable to cybercrime. Companies not only have to protect their infrastructure and software from security breaches and data loss, but they also have to focus on strengthening the security posture of office technology. The best way to do this. 

This includes investing in device securities such as:

  • User authentication
  • Utilizing NFTS permissions
  • Investing in new and up-to-date hardware and software
  • Employee education and best practices

7 - Increased Office Tech Financing Options

Investing in new office technology can be a significant expense for businesses, but there are now more financing options available than ever before. Companies can purchase office technology outright or lease the equipment. There are also other options such as managed services, as well as buying refurbished office equipment instead of new. These all give modern businesses more choice when it comes to cost-effectively buying office technology.

Interested in learning more about the office technologies that can help enhance your Ontario-based business? Get in touch with OT Group’s team of office technology and IT experts today. We would love to help.

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