What’s the Best Photocopier for Your Toronto Business

Is your Toronto, or Ontario-based, business looking to invest in a new photocopier solution this year? If so, you’re probably looking for the best photocopier that your budget will allow you to buy.

But there are some important considerations that will impact which photocopier you choose, including whether it’s best for you to lease or purchase outright, what capabilities your business needs and what volume of copying you require.

When you choose the right photocopier, your business can benefit from:

• Increase productivity
• Improved document security
• Cost savings
• Process efficiencies

With that in mind, in this blog we take a look at some of the most important things to consider when selecting a photocopier for your Toronto business. In addition, we also look at some of the most popular business photocopiers in today’s market.

What to consider when buying a photocopier for your Toronto business

The speed of a photocopier determines how fast the photocopy machine will finish copying a page. This calculation is measured by pages per minute, and most mid-range photocopiers have a copy speed of around 30 pages per minute - but they can go as high as 50 to 75 pages per minute.

Faster photocopiers are typically better for larger organizations, where more staff members will be using the same device. Faster photocopiers, however, are generally more expensive than their slower counterparts.

Photocopier volume refers to the number of pages per month that the photocopier has been designed to process. Photocopiers with lower copy speeds are designed to process a lower number of copies per month, with the faster photocopiers designed to handle a greater number of copies a month. 

There are some primary groupings that define photocopier volume:

• Small office and home office
• Low volume
• Mid volume
• High volume
• Professional

When selecting a photocopier, try to estimate the number of copies that your business will need to process a month. This will give you a better idea of the type of photocopier you should be looking for.

Of course all businesses want documents to be high-quality, but the type of documents you copy on a regular basis will play a hugely important role in your decision making. If you are copying graphic-intensive flyers to send out to customers then you’re probably more likely going to need a photocopier that delivers high-quality copies than if you were just copying simple documents for internal business purposes.

Does your business handle sensitive information? Like the large majority of businesses these days, the answer is probably yes. It’s highly important that you keep this information from falling into the wrong hands. 

If this is important, you’ll want to make sure the photocopier you invest in has security options. This could include anything from PINs and passwords that lock the device, user authorization, network monitoring and so much more.

One of the key factors in the purchase of any business item is its price. For photocopiers, there are two primary options. Either purchasing the device outright or entering a lease agreement. You will want to weigh up the price of the solution, with the features and capabilities it offers your organization. 

The least important, but still prominent, aspect of choosing a photocopier for your business is selecting a manufacturer with the right device for you. When you know which manufacturers make the solutions that work for your business, start considering their brand reputation and their device track record.

There are a large number of well-recognized names that build and develop high-quality photocopy solutions for businesses, including Canon, Sharp, Brother, Xerox, HP,  Epson, Toshiba, Ricoh, Samsung and Konica Minolta. These top brands should all provide you with ongoing support for your device.

Business photocopiers for your Toronto business to consider

With the above in mind, what are some of the top business photocopier solutions for your Toronto organization right now? We’ve listed just a few of the most common solutions.

Best Value: Canon ImageRunner Advance C3826i-DX

At 26 pages per minute, the Canon ImageRunner Advance C3826i-DX is the perfect value solution for both small and large offices. This multifunction printer has a range of features from advanced security software, mobile solutions and integration that improve workflow efficiency, cost management and the Canon brand name is known for its reliability.

Most Reliable Colour: Kyocera TASKalfa TA5052ci

The Kyocera TASKalfa 5052ci multifunction colour device prints up to 50 pages per minute at up to 1200 x 1200 dpi printing resolution. Offering equal amounts of impressive speed, versatility and high-quality colour print brilliance in one device, this solution is an incredibly reliable option for businesses in Toronto.

Most Reliable Monochrome: Sharp MX-M6071

Don’t need a colour copying option? No problem. The Sharp MX-M6071 might be the best option for your business. The Sharp MX-M6071 Advanced Series monochrome document systems are built using the latest technology available to deliver the performance, features and reliability needed in today’s busy workplace environments.

Best Overall: Canon ImageRUNNER Advance DX C5840i

Canon’s award-winning Color imageRUNNER ADVANCE DX C5840i  is capable of color print speeds of up to 40 ppm, and is designed for businesses of all sizes that require a productive is capable of color print speeds of up to 40 ppm, and is designed for businesses of all sizes that require a productive.

Best Quality: Canon ImagePRESS Lite C170

Combining the best of Canon’s award-winning technology with a suite of user-friendly tools, the imagePRESS Lite C170 has been designed to deliver the workflow, user-centric control, and remarkable print quality that your office work demands. This high-quality copier has a print speed of 80 pages per minute for black and white and 70 pages per minute for colour, with a resolution of 1200 x 1200 dpi.

Are you interested in learning more about choosing the best photocopier for your Toronto Business? Get in touch with OT Group today. As Canada's largest independent authorized Canon Dealer, as well as authorized dealer for Kyocera copiers and printers, and the full line of Sharp office products, our team of experts would love to help.