The Best Office Printers for Your Business in 2023

Posted on November 23, 2022

Topics: Office Technology

The Best Office Printers for Your Business in 2023

Modern printers are dependable and produce high-quality output, but, just like any new investment for your business, there’s a vast number of options out there and finding the best one can sometimes be tricky. 

The first step in finding the right office printer is evaluating the unique requirements of your business. You’ll need to identify your budget for the initial purchase as well as monthly running costs, how many pages you need to print a month, what speed you need to print at, what features you need from your printer (do you need just printing or do you need photocopying and scanning as well?), and whether you need the ability to print in colour.

After you have evaluated these key requirements, you’ll have a better idea of the type of printer you are looking for. 

Not sure exactly what you need from your office printer? Before you take a look at the list of printers below, first read our blog - 5 Questions to Help You Choose the Right Business Printer - to help you narrow down which printer will best fulfill your unique requirements. 

Whether you are in the market for a simple $100 machine for occasional printing in the office, you are looking for a printer for a remote employee, or you need a high-volume workhorse that churns out thousands of pages each month and costs thousands of dollars, we’ve listed some of the best office printers for 2023.

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Laser printers

Canon ImageRunner Advance C3826i-DX

At 26 pages per minute, the Canon ImageRunner Advance C3826i-DX is the perfect value solution for both small and large offices. This multifunction printer has a range of features from advanced security software, mobile solutions and integration that improve workflow efficiency, cost management and the Canon brand name is known for its reliability.

Canon ImageRunner Advance DX C5840i

Canon’s award-winning Color ImageRunner AdvanceE DX C5840i is capable of color print speeds of up to 40 ppm, and is designed for businesses of all sizes that require a productive is capable of color print speeds of up to 40 ppm, and is designed for businesses of all sizes.

Kyocera TASKalfa TA5054ci

The Kyocera TASKalfa 5054ci multifunction colour device prints up to 50 pages per minute at up to 1200 x 1200 dpi printing resolution. Offering equal amounts of impressive speed, versatility and high-quality colour print brilliance in one device, this solution is an incredibly reliable option for businesses in Ontario.

Sharp MX-M6071

Don’t need a colour printing option? The Sharp MX-M6071 might be the best option for your business. The Sharp MX-M6071 Advanced Series monochrome document systems are built using the latest technology available to deliver the performance, features and reliability needed in today’s busy workplace environments - allowing your business to copy, print, scan and fax documents.

Inkjet printers

Brother INKvestment MFC-J995DW

The Brother INKvestment MFC-J995DW is widely considered one of the best inkjet printers for small organizations due to its affordable ink. The all-in-one inkjet printer features extra-large ink cartridges, and comes with an estimated years' supply of ink in the box. The device offers solid printing, scanning and copying. 

Canon Pixma TR8620

The Canon Pixma TR8620 offers great features for your office, from scanning, two-sided printing, two paper trays for keeping two types of paper, a 20-page automatic document feeder, and a 4.3-inch colour touchscreen that makes it user-friendly. This printer has faster-than-average print speeds and high-quality printing overall. 

Epson EcoTank Pro ET-5850

With a range of business-friendly features, the Epson EcoTank Pro ET-5850 is a great solution for small and medium-sized businesses. The printer allows users to scan, copy and fax, and includes features such as a 50-sheet automatic document feeder, an easy-to-use 4.3-inch touchscreen and dual 250-page paper cassettes.

Best printer for remote employees

Canon Pixma TR150

The Canon Pixma TR150 is a completely portable inkjet printer that's small enough to carry in a backpack. With the ability to print everything from 4x6 photos to 8.5 x 11 documents, this printer is the perfect solution for organizations that need a printer for their remote employees.

Not sure where to start finding the right printer for your Ontario-based business? The OT Group team would love to help. Contact us today and we’ll help you find the right printer based on your company’s unique requirements.

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