There’s no doubt about it, every small, medium and large enterprise needs to print and copy documents on a regular basis. What you might not know as a business owner or office manager, however, is just how much print costs are eating into your company’s revenue.
In fact, the average employee printing habits cost a company $725 per year, per employee. That means if you have 10 employees, you could be losing a staggering $7,250 from your bottom line each year simply from poor control over your organization's printing.
The good news? This statistic represents a huge opportunity for small and medium-sized enterprises to reduce business costs by greater controlling and encouraging printing best practices. Any savings made from printing will go directly to your organization’s bottom line.
One way to reduce printing costs is through the integration of printer and copier cost recovery software into your organization’s printing processes. One beneficial feature of cost recovery and control software is the ability to track and release jobs directly from your mobile phone.
In this blog we will take a closer look at what mobile print release actually is and how it can help your business reduce printing costs.
What is mobile print release?
Holding all of your company’s printing jobs before they are released can help your organization save money by reducing unnecessary printing costs, but traditionally this process has required release stations or embedded applications that are not only expensive, but also significantly slow these processes down.
This has all changed with the introduction of mobile print release.
Mobile print release allows your company to set up a list of printers for your organization, with printing queues that have to be released before the print is complete. Once a print job is sent to the printer, it is held for release.
Employees can then log in to their account when at the printer, and release the print job directly from their smartphone or other smart device. Here’s how the process works:
- Employees will go to the printer and log in to their mobile print release account
- Employees can either search the printer name or scan the printer’s QR code to find the correct printer.
- Employees will then see a list of print jobs in their print queue for the printer they have selected.
- Employees can then select the job, or jobs, they wish to release.
- Only the selected print jobs will be printed.
- Any additional print jobs that are unwanted can be easily cancelled and removed from the print queue.
What are the benefits of mobile print release for your business?
While enabling mobile print release may just sound like a further step in the printing process for your employees, it can actually save your organization a significant amount of money on print jobs that are never claimed - as well as improving security by ensuring printed documents don’t sit unclaimed for long periods at a time.
Here we have listed just a few of the top benefits that your business can realize from the integration of mobile print release.
Improved document security: Through mobile print release, your business can achieve a new level of security across all of its printers. In a standard printing environment documents will typically sit in the printer for a long period of time and may accidentally be collected by another user. Mobile print release eliminates this issue, as well as any security issues that come with it.
Reduced printing costs: Mobile print release is a cost-effective solution that leverages devices that all of your employees own, the smartphone. By ensuring all print jobs are released before printing, your company can significantly reduce printing costs by eliminating waste.
Quicker printer location for improved employee productivity: Organizations with multiple printers across different departments often see huge amounts of waste. That’s because employees frequently send print jobs to the wrong printers and then never collect the documents, printing them on a different device instead. Mobile print release uses QR codes and ID codes to allow employees to easily and quickly find their desired printer.
Want to learn more about the benefits of mobile print release for your organization, and how it can reduce business costs? Contact OT Group today. We have more than 30 years in providing technology solutions that help Ontario-based businesses save money.
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